| January 23, 2024 |
- The guidelines on mitigating the risks associated with the use of generative AI at UBC has gone through consultations across various UBC stakeholders and has been submitted to the Provosts for review and approval.
- PIA progress on Gen AI solutions: 7/200 PIA assessments have AI components – and the team is working across the university to manage and mitigate potential risks.
- Interim set of PIA guidelines are available on the Privacy Matters website that outlines when a PIA is required.
- Updates on Gen AI sub-committees:
- Conversational Tools: Based on the findings and analyses conducted, the Conversational Tools Working Group provided clear and actionable recommendations for the implementation and deployment of chatbots within UBC.
- Teaching & Learning: Currently going through a series of consultations across campus on the Guidelines for Gen AI on Teaching & Learning
- Large Language Model: The focus for upcoming committee meetings will be on LLM use cases across the institution and a recommended governance/submission process. The focus areas are: (1) Recruitment & Marketing (2) Teaching & Learning (3) Student Advising (4) Admin Operations. The need for a series of training modules on Generative AI and use cases was discussed and is currently being explored.
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| March 25, 2024 |
- Update progress on the Principles for using Gen AI at UBC.
- Discuss the issue of liability associated with the use of chatbots.
- Discuss training on how to use AI for faculty, staff and students – to develop a broad foundational training for UBC community and dive deeper into particular domain/discipline on top of the generic broad foundations.
- Formation of Graduate Education Subcommittee.e
- Update on Teaching & Learning Guidelines consultation process and timeline.
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| May 27, 2024 |
- Graduate Education Subcommittee Updates: Focus on generative AI use in graduate admissions, scholarships, major projects, comprehensive exams, thesis, dissertations, and research publications. Working on a FAQ web resource on Gen AI use in graduate admissions and scholarly work.
- Teaching & Learning Subcommittee Updates: Finalized guidelines for integrating Gen AI into teaching practices, to be released in June, covering general use within T&L realm, teaching with Gen AI, and learning with Gen AI.
- Training & Professional Development (PD) Subcommittee Updates: Developing frameworks and a learning hub, launching in September with a focus on repurposing existing resources.
- Large Language Model (LLM) for Teaching & Learning Sandbox: Creating a unified LLM platform for Gen AI bot development, supporting pedagogical exploration with CTLT incubation support.
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| June 24, 2024 |
- Teaching & Learning Subcommittee Updates: established a framework on creating a resource aggregation, and outlining current landscape on technical and financial in Gen AI training.
- Discuss the integration of Gen AI into UBC procurement guideline to ensure vendors disclose AI integration and meet UBC’s criteria for responsible use on data privacy, cybersecurity, and compliance.
- Announce the TLEF Special Call on Gen AI for large interdisciplinary projects in teaching and learning enhancement.
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| Sept 23, 2024 |
- Grad Education subcommittee Updates: developed web resource content and AI usage guidelines for graduate programs and is seeking feedback on the draft content before submission to governance bodies.
- Future Digital Learning initiative focuses on integrating generative AI into teaching and learning by supporting faculty in using digital tools effectively and leveraging emerging media and technologies.
- Shared mandate & accomplishments and discussed future directions as part of one year review. The committee emphasized the importance of continuous engagement and identifying future priorities, including AI’s role in teaching & learning, enhancing student experience, and administration for automation and operational efficiencies.
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