| January 30, 2025 |
- Training & Development subcommittee updates: Developed a draft competency framework, resource hub, and website for faculty, student, and staff; currently seeking feedback for integration across faculties and departments.
- Student Survey findings: Survey of 3,000 students highlighted the need for clear AI guidelines, concerns around academic integrity, ethics, and well-being; plans underway to explore a similar survey for staff.
- Gen AI Communication Guidelines: Shared draft guidelines covering AI citation, emotional use, bias, and media content; revisions in progress to strengthen clarity and bias awareness.
- Grad Education subcommittee updates: Developed web resource content and AI usage guidelines for graduate programs and is seeking feedback on the draft content before submission to governance bodies.
- Committee reflection & next steps: Shared mandate and accomplishments at the one-year mark and discussed future directions, emphasizing university-wide coordination of AI in teaching, student experience, and administrative automation.
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May 5, 2025 |
- Terms of Reference updates: Updated to expand the scope from generative AI to AI more broadly; members invited to review and provide feedback to inform the committee’s ongoing direction.
- Digital Research & Academic Infrastructure proposal: Introduced a proposal to enhance AI-related compute, data storage, and faculty support; aimed at advancing UBC’s AI research and teaching capabilities through 2027–2031.
- Student AI Advisory Council launch: Announced new student AI council to provide input on AI use in academic and student life; first meeting set for May 30, with a focus on equity, ethics, and the student experience.
- AI Foundations course development: Outlined plans for a 100-level, 3-credit course on practical AI literacy open to all students; pilot launch targeted for January 2026 with broad faculty input shaping design.
- Training framework & resource hub: Shared updates on the development of a role-based AI competency framework and a new central hub to support AI learning for faculty, staff, and students; faculty focus groups to validate content.
- AI Guide for Communicators: Presented survey results from UBC communicators highlighting needs for guidance on ethics, bias, and tool use; draft guide under revision with input from legal counsel and stakeholders.
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Sep 8, 2025 |
- AI Trends, Development & Application: Faculty researchers presented perspectives on AI’s current state, covering ethical implications, technical advances like retrieval augmented generation, and predictions about exponential growth. Discussion emphasized protecting critical thinking skills and maintaining human oversight in AI adoption.
- Gen AI Foundational Learning: HR presented a proposed learning package that includes a core course, micro-learning resources, conversation guides, and use-case examples. Needs assessments highlighted the importance of clear entry points and support for managers navigating cultural and emotional concerns about AI. Next steps include validating SMEs/content owners and reviewing whether the package should become required training.
- Student AI Advisory Council Update: The newly formed council of 20 students has contributed to student-facing resources including “10 things students should know about generative AI” and a readiness assessment tool. These resource materials are being distributed through academic and student communication networks. Opportunities for future collaboration with the steering committee were discussed.
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